Drayage 101 The Finale

Well, we have come to the end of our video series on Drayage. We are concluding with the second summary list of dos and don’ts of what I call Drayage 101. Ok, so let’s just continue the checklist from last week picking up with number:

  1. Always budget using a median drayage figure, not the lowest. I always use a Straight time/Overtime combination when estimating drayage. Remember that you do not have total control of when freight moves in or out.
  2. See what the General Contractor provides in the way of exhibit rentals, furniture rentals, and labor that may work to your advantage, especially for remote show locations. Compare the cost of rentals when bringing your own carpet, furniture, and exhibits to a show.
  3. Always look at each show’s rules independently, not just the drayage rate. This is where the saying “read the fine print” is important. One slip up can be very costly.
  4. You should voice any concerns about unusual fees, rules or changes to drayage costs to the Association or show organizer.
  5. Send less literature and giveaways to the show. Have a client follow-up system instead.
  6. Share space in another company’s exhibit booth. This is called a co-op relationship. It is especially good for first time shows.
  7. Work with a local “destination management firm” or ask your display house who has most likely worked with one before. They provide props and structures that create theme exhibits which can be a fun, memorable and cost saving option to remove shipping costs and reduce drayage.
  8. Simplify the drayage rules. Ask your Association to discuss fixed rates and other easier drayage ideas with their drayage contractor. Make sure that you speak up and praise all parties involved when you see these Drayage Ideas of the Future implemented at a show.

Well we made it through the drayage series. I hope we have given you some great tips about drayage. We would love to hear your questions and especially your comments about how we did on this topic. Also, let us know what you would like us to dive into next and let others know about EXHIBITOR LOUNGE.COM.

We will see you next week. Until then, I am your host Michael Gray telling you to RELAX in the Exhibitor Lounge.